What event film production involves
Event film production is the planning, filming and editing of a live business event, so its value continues after the day. For a conference that usually means multicam recording of the stage, a short highlight reel, speaker cuts, social clips and testimonials.
Which events suit event film production
- Annual conferences and summits: record keynotes, panels and breakouts so remote teams and people who missed them can watch later. See our conference video production page.
- Product launches: film the reveal and capture attendee reactions for testimonials. See product launch video.
- Employee town halls and kick-offs: give distributed teams a polished recording of announcements. See internal event video.
- Multi-city tours: keep one look across cities. We filmed Profound's Zero Click series in London, New York and San Francisco with the same approach.
10 tips for filming a conference or corporate event
1. Write one sentence on the film's purpose
Ticket sales, sponsor reporting and internal comms need different edits. One sentence gives the crew and the editor the same brief.
2. Send the running order early
Mark must-record sessions and the moments for the highlight reel, so the crew can build the shot list around your agenda.
3. Name the people to interview
Speakers, sponsors and attendees are easier to catch on a plan than by chance. Agree a quiet spot for interviews before the day.
4. Agree the deliverables list
Highlight reel, speaker cuts, full sessions, vertical clips and testimonials each take edit time. Listing them up front also shapes how many cameras you need.
5. Choose delivery dates before the event
We typically deliver a highlight reel and social clips within 24 hours of the final session, and full session edits and speaker cuts within two weeks. Same-day edits for a closing party or press release can be arranged at booking.
6. Get clean room audio
Ask your production partner to take a feed from the venue's sound desk and record a backup. Viewers will forgive a plain shot sooner than poor sound.
7. Brief speakers on recording
Tell them they are being filmed and ask for slides in advance so they can be cut into session edits.
8. Ask for vertical as well as widescreen
Many people will watch the highlights on a phone. Tell the crew if you want vertical clips, so the key moments are framed for both formats.
9. Name one decision-maker for the day
Live events change: a speaker runs over or a session moves rooms. One person who can speak to the crew and make calls means the coverage can change with the day.
10. Plan the distribution before you film
Decide where each piece will live: LinkedIn, YouTube, your website, an on-demand hub, internal comms or recruitment campaigns. Our guide to event content and repurposing shows how to plan from the content calendar backwards, and these five strategies set out a release schedule.
What to ask an event video production company
- Do you film in multiple cameras, and how many for a day like ours?
- Can you deliver a highlight reel on the day?
- Will sessions be delivered as separate films with name straps and slides?
- Do you provide vertical clips for social?
- Can you film testimonials with attendees and sponsors?
- Which comparable events have you filmed? Ours include Profound's Zero Click series, Tungsten Automation's Global Summit and Quantum Metric's LEAP London.
What NewFlight delivers
| Deliverable | What it is |
|---|---|
| Multicam session recording | Keynotes, panels and seminars on multiple cameras with clean room audio |
| Highlight reel | A 60 to 90 second edit, delivered within 24 hours or the same day if arranged at booking |
| Speaker cuts and session edits | Each talk as its own film, with name straps and slides cut in |
| Social clips | Vertical edits for LinkedIn and Instagram |
| Testimonials | Attendee and sponsor reactions filmed on the day |
Clients include Profound, Tungsten Automation, Starbucks, Yonex and Quantum Metric. NewFlight is rated a Top Filming Company in London by Clutch. Watch our film of the Tungsten Automation Global Summit, or see our events service page and London event video production.
